Custom Field Data Now Included in CSV Reports

CSV reports now include custom field data from team dashboards, giving you a more complete view of your team and making it easier to analyze and filter your reports.

Request Custom Background Designs

Need a custom background? Request more information about our custom background designs for your team’s headshots right from your dashboard. Simply head to the “Headshots Style” page, select “Click Here” in the orange banner, review the form, and hit “Send”. A team member will follow up shortly with more details.

Headshots.com Knowledge Base Now Available

A new knowledge base has been integrated across team dashboards, individual status pages, tutorials, and other key areas. The best way to access it is by clicking the “Go to Help Center” button at the bottom of your team dashboard homepage or individual status page.

Customize Your Reminder Email Settings

Set how often reminder emails are sent to team members who haven’t submitted their photo. Just head to “Team Settings”, select the “Reminder Email Settings” tab, and choose the frequency and number of reminders that work best for your team.

Team Dashboard Background History

View the history of background changes directly from your team dashboard. Just go to the “Headshots Style” page and scroll to the bottom to view a log of background changes. You’ll see the background name, who set it as default, and when the change was made.

Individual File Downloads

You can now download up to 10 files individually from your dashboard. Selecting more than 10 will trigger a zip file sent to the primary team leader’s email.

Add a Custom Field to Your Team Dashboard

You can now add a custom field to your team dashboard—ideal for capturing employee IDs, departments, or other useful info when adding team members. It also appears as a column in your dashboard. To enable it, go to “Team Settings”, select the “Custom Field” tab, enter a field name, and click “Save”. To remove it, simply delete the text and click “Save” again.

Add Secondary Contacts for Team Updates

Team leaders can now assign up to 3 secondary contacts to receive email updates. In “Team Settings”, stay on the “General Info” tab. Under “Secondary Contacts”, click the “+” icon to add an email address. Click the “+” again to add more.

12.13.24

CSV Upload with Duplicate Emails

11.25.24

Expedited Headshots Feature

Need a headshot faster than the 3 business day turnaround? Team leaders can now request to expedite headshots within 24 hours directly from the Team Dashboard!

Here’s how it works:

1. Select the user whose headshot you’d like to expedite.
2. Click on the clock icon to mark their headshot as expedited.

Once marked, an expedited icon will appear next to the team member and our Production Team will prioritize the user’s headshot as soon as their photo is submitted.

Key Details:

• Fee: A $20 fee applies per expedited headshot.
• Turnaround Time: Expedited headshots are delivered within 24 hours, excluding weekends and holidays.

This new feature ensures your team gets professional results faster when you need them most!

New “On Hold” Status in Team Dashboards

We’ve introduced an “On Hold” status to indicate when a team member’s process is temporarily paused, helping teams quickly identify and follow up on progress.

“Archived” Status Now Included in CSV Exports

CSV exports from the team dashboard now reflect an “Archived” status, making it easier to identify archived team members in your data.

Customize Your Team Member Self Sign Up Pages

Teams opting to use the self-sign-up pages now have the flexibility to fully customize their experience. They can personalize the title and description. Additionally, they’ll have the ability to:

• Set the deadline for completion after a user signs up (e.g., users may have a deadline of 10 business days after signing up).
• Restrict sign-ups to a specific domain, ensuring that users cannot use personal email addresses.

Archive Team Members with Completed Headshots

Archive team members from your dashboard once their headshots are complete to help clear your view. To do this, select the users you’d like to archive in the “Completed Headshots” section and click “Archive”.

Download Team Details as a CSV Report

You can now export a CSV report from your dashboard to track team progress and activity. The report includes each of your team members’ current status, submission timestamps, and key user details. Just click your team name in the top-right corner of your dashboard and select “Download CSV”.

05.09.24

New Photo Request Notifications 

Team leaders can now choose to receive email notifications whenever a team member receives a resubmit request from us. The email will include a link to the Team Dashboard, where you can review the images.

Access Team Members’ Individual Status Pages

Team leaders can view each team member’s individual status page directly from their dashboard by clicking the user’s status under the “Completed Headshots” section.

03.29.24

Brand New Team Dashboard 

We’re thrilled to introduce our revamped Team Dashboard, crafted to make headshot management more intuitive and efficient. Here’s what you can do with the enhanced dashboard:

• Add or remove team members seamlessly.
• Send reminders to ensure headshot updates stay on track.
• Upload photos on behalf of team members.
• Adjust due dates for photo submissions.
• Manage and customize backgrounds to align with your brand.
• Bulk download headshots for added convenience.
• Purchase additional credits effortlessly.

New Features:

Streamlined Photo Requests

Manage photo submissions more effectively:

• Review and track team members who have received a “New Photo Requested” notification.
• Review their submissions and feedback.
• Use the “Move Forward” option to push a photo submission through, eliminating the need for a resubmit.

Expanded Background Library

Elevate your team’s visual identity with:

• A wider selection of backgrounds, accessible through the Headshots Style page.
• Background categories and the ability to filter by specific brand colors.

Password Protection

Secure your Team Dashboard with an added layer of security by setting up password access.

Team Member’s Choice of Background

Traditionally, teams have been limited to a single background to maintain consistency. Now, if variety is required, you can offer your team members a selection of company-approved backgrounds. They can choose their preferred background during the tutorial phase.

Quality Check Preferences

Tailor the quality check process to fit your team’s specific needs:

• Prioritize Quality: If a submitted photo doesn’t meet the required standards, the team member will receive a resubmit request along with improvement guidelines.
• Minimized Effort for My Team: If a photo doesn’t fully meet guidelines but is workable, we’ll enhance it to the best of our ability. Note that this may result in slight inconsistencies in your team’s headshots.

File Accessibility

Access multiple file types with ease. You can now download both the Standard and Additional file versions of your team’s headshots directly from the Team Dashboard, ensuring quick and convenient access to all necessary files.

12.18.23

Customize Team Emails

Enhance your team’s experience by tailoring the communications they receive. Personalization options include:

• Welcome Email:
  • Fully customize the email to align with your brand and messaging.
  • Modify specific a specific section, including the subject line and body text, to create a cohesive and branded onboarding experience for your team members.
• Reminder Email:
  • Edit a specific section to better fit your team’s unique requirements, ensuring clear and relevant communication.

These customization options allow you to reinforce your brand identity and improve communication effectiveness.

Email Communication Control

Gain greater control over how your team receives headshot-related emails:

• Disable Email Notifications:
  • If needed, you can now turn off headshot-related emails entirely. This feature is perfect for teams that prefer to manage communication internally or through alternate channels.

Access Control

Maintain control over headshot accessibility within your company:

• Disable Download Options:
  • Prevent team members from downloading finalized headshots by disabling the download button. This ensures that only your company retains full control over the distribution and use of these assets.

This feature is ideal for teams that prioritize secure handling of headshot files.

Tutorial Customization

Make the headshot process seamless and aligned with your company’s standards:

• Add Company Guidelines:
  • Include a dedicated section in the tutorial that outlines your company’s specific headshot guidelines. This ensures team members are aware of requirements and expectations before starting the process.

08.18.23

Team Member Self Sign-Up Page

Streamline onboarding with a dedicated sign-up page where team members can easily register for their headshots on their own under your company. Choose from two options:

1. Bulk Purchase Credits: Bulk purchase the amount of credits you need upfront. Credits are deducted automatically as team members sign up, and they are added to the Team Dashboard.
2. Individual Purchases: Team members can purchase headshots on their own and be automatically added to the Team Dashboard.

Email Validation & Credits 

If an invalid email is added to the Team Dashboard, it will be automatically removed, and the credit will be returned to your balance. The team leader will receive an email notification for any updates.

07.28.23

Individual Team Member Dashboards 

Team members are now empowered in their own personalized dashboards, where they can:

• Monitor the status of their headshot.
• Approve and download their photos.
• Request edits seamlessly.

06.13.2023

Download CSV Report

• Current status updates for each team member.
• Email addresses.
• Direct links to each team member’s dashboard.